JOB VACANCY: SECRETARY CUM PERSONAL ASSISTANT TO GENERAL MANAGER
JOB VACANCY: SECRETARY CUM PERSONAL ASSISTANT TO GENERAL MANAGER
Organization’s Profile
Petroleum importation coordinator limited (PICL) is a non – profit limited company with no share capital guaranteed by Oil Marketing Companies (OMCs). It was established by the Petroleum (Bulk Procurement) Regulations, GN NO. 164 of 2011 as amended by GN NO. 59 of 2013, under the Petroleum Act, CAP 392. PICL’s main role is to coordinate the importation of petroleum products in the country.
In order to achieve its objectives, PICL is looking for energetic and committed person to fill up the above position.
Reports to Finance and Administration manager
Key responsibilities
• To provide overall office administrative support to the General manager
• To perform secretarial duties and office management functions
• T keep custody of records (hard and soft copies)
• To keep diary and appointments
• To handle confidential matters
• To coordinate office requirements
• To keep diary of events of appointments
• To ensure office orderliness and neatness
• To perform any other secretarial related duties as may be assigned
• To perform any other duties assigned
Requirements
• At least a diploma in secretarial Course
• Must be computer literate and proficient in MS Office application with excellent power point presentation, access, word and Excel skills
• Possess strong interpersonal skills, a team player and possess a high level of intergrity
• Multi-tasking, resourceful and proactive with sense of urgency
• Excellent communication (writing and oral) skills, reporting and presenting skills- both in English and Kiswahili
• Willing to work long hours
• Independent with good analytical skills and able to work under pressure
• Demonstrated experience of at least three (3) years performing secretarial in a reputable organization
• Experience in working with oil industry will be an added advantage.
Mode of application:
Interested candidates should ensure that their applications include
• An application letter
• A typed current CV
• Three (3) referees with their full addresses
• One A4 page statement in English describing why the applicant should be given preference over other candidates for the position applied for
• Copies of relevant certificates, transcripts and testimonials
• Two passport size photographs
Complete application to reach the addressee below on or before September 15th 2014
General Manager
Petroleum Importation Coordinator Limited (PICL)
3rd Floor Diamond Plaza Building
Samora Avenue/Mirambo Street
P.O.BOX 8895
Dar Es Salaam
Please Note: Hand delivered applications will not be considered
SOURCE; DAILY NEWS, 28TH AUGUST 2014.
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GIZ
EMPLOYMENT OPPORTUNITY
EMPLOYMENT OPPORTUNITY
POSITION: OFFICE MANAGER
As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GMbH supports the German Government in achieving its development-policy objectives.
GIZ station: Dar es Salaam
Responsibilities
The office manager is responsible for
• Ensuring that the secretariat runs smoothly
• Good communication flow, particularly with the country director
• Daily operational performance of all administrative tasks for the country direct and in liaising with the entire office
• Filing documents in reference files or in DMS in line with GIZ’s filing rules
Tasks
• Organizes and coordinates the country director’s schedule
• Reminds, updates and notifies the country director of appointments
• Prepares and organizes information materials for the country director and/or meetings
• Answers, reviews, forwards and/or take calls
• Manage incoming and outgoing correspondence (post, email) and prioritizes and organizes it
• Replies and looks after correspondence
• Assists in preparing duty travels of the country director
• Photocopies and scans documents as needed
• Updates information and communication material on GIZ and programs
• Receives visitors and prepares the office for visits
• Interprets and translates as required
Required qualifications, competences and experience
• University degree in office management/administration or similar area
• At least 3 years professional experience in a comparable position
• Good working knowledge of ITC Technologies ( related software, phone, fax,email. The internet) and computer applications (e.g.MS Office including Outlook, Word, Excel)
• Good knowledge of English, German and Kiswahili
• Good management and organizational skills
• Maintains general friendliness and calmness in situations of stress
Applications
Interested candidates are invited to send their application letter together with their CV and copies of certificates (in hard copies) addressed to GIZ office, 65 Ali Hassan Mwinyi Road, attn. HR Department, p.o.box 1519, Dar es Salaam by 5 September 2014 latest.
Only shortlisted candidates will be contacted.
SOURCE: DAILY NEWS, 28TH AUGUST 2014.
