Vacancy at Nelson Mandela Africa Institution of Science and Technology (NM-AIST)
SOCIAL, ECONOMIC AND ENVIRONMENTAL DRIVERS OF ZOO NOSES IN TANZANIA
PROJECT ADMINISTRATOR
JOB DESCRIPTION
Position Outline
This position is for a Research Administrator to support the activities of an international multi-partner research project based at the Nelson Mandela Africa Institution of Science and Technology (NM-AIST) in Arusha. The project is funded through the UK Department for International Development
The position holder will have a major role in providing administrative support for the research activities, working closely with investigators and technical staff from NM-AIST, and other partner institutions in Tanzania (KCMC, Sokoine University of Agriculture, Ministry of Livestock and Fisheries Development, Ministry of Health and Social Welfare) as well as international partners from the UK (University of Glasgow and University of Sussex), New Zealand (Otago University) and USA (Washington State University).
This is a full-time position for up to 48 months.
Main Duties and Responsibilities
The research administrator will report to the principal investigator at NM-AIST in liaison with the project principal investigator at the University of Glasgow. The position entails, but is not limited to the following activities:
1. To provide administrative support for financial management of the project, including processing of sub-contracts and invoices, disbursement and reconciliation of advances for field work, maintaining up to date accurate financial records, providing routine statements of project expenditure, and liaison with the project administrator at the University of Glasgow for preparation of interim and final financial reports for UK funding agencies and for addressing routine financial enquiries about the project.
2. To coordinate the procurement of research equipment and supplies, including international shipment and customs clearance of supplies in Tanzania, where necessary.
3. To provide support for preparation and processing of documents required for research and ethical clearance, and import/export of biological samples.
4. To take a lead role in organisation of project meetings in Tanzania, including travel and accommodation arrangements of participants, venue booking and providing assistance with preparation and dissemination of reports and other outputs.
5. To assist with arrangements for local travel and accommodation of international researchers while in Tanzania.
6. To provide oversight for maintenance project vehicles and vehicle documentation, including insurance.
7. To assist with recruitment procedures for Tanzanian project staff and students, and provide a key point for liaison between project staff and investigators.
8. To have responsibility for secure storage of project supplies at NM-AIST.
9. To assist with preparation of minutes from project meetings, including monthly skype meetings, and compiling and preparation of material for the project website, newsletters, conference presentations and reports, including powerpoint slides, maps and figures.
10. To engage with other partners of the research group, as appropriate, to develop the work relating to the project and the group as a whole.
11. The above duties and responsibilities describe the general nature and level of the work assigned to this position and is not an exhaustive list of all responsibilities and duties.
Knowledge, Qualifications and Attributes
Essential:
• At least five years relevant work experience in a reputable organisation, including familiarity with budgets and accounting.
• Evidence of training in financial management and/or administrative skills.
• A high degree of computer literacy.
• Good written and oral communication skills in English and Kiswahili.
• Financial skills sufficient to manage budget.
• Excellent organisation skills.
• Self-motivation and an ability to work under minimal supervision, including ability to work under pressure to meet deadlines when required.
• Confidence in dealing proactively with a range of project partners, including academic researchers and policy partners.
• Positive and helpful attitude in responding to enquiries.
• Willingness to learn new skills and adapt within the role.
• Flexibility to work through setbacks and delays.
Valid driving license
Desirable:
• Knowledge of research project administration, including experience in research permitting.
• Experience with procurement for research and/or laboratory projects and familiarity with procurement sources in Tanzania.
• Experience of working in international teams.
Salary
An attractive salary package will be offered. The scale will depend on academic qualifications and experience
Duty Station: Arusha at NM-AIST
Reporting to: Project Research Lead
Mode of application
All applications are required to submit their applications including the following:
• Certified photocopies of relevant certificates and academic transcripts
• Curriculum Vitae
• Names and contact details of at least two professional referees
• Individuals currently employed in the Public Service should route their applications through their employers.
• Contact details: telephone, e-mail and postal addresses
Closing date for receipt of applications:
September 24th 2014
All applications should be sent electronically by email or by hard copy addressed to:
SEEDZ Project Research Lead
The Nelson Mandela African Institution of Science and Technology (NM-AIST)
P.O. Box 447 Arusha,
TANZANIA
Telephone: +255 767-012-616
E-mail: joram.buza@nm-aist.ac.tz
And copied by email to:
Prof. Sarah Cleaveland
University of Glasgow
Email: Sarah.cleaveland@glasgow.ac.uk
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THE VLIR-IUC / NM-AIST PARTNERSHIP PROGRAM
EMPLOYMENT OPPORTUNITY
Applications are invited from qualified candidates to fill one position of driver under the VLIR-IUC/NM-AIST
Partnership Programme. Suitably qualified candidates are asked to submit a hand written application letter
accompanied by copies of relevant academic certificates and a recent CV with names of at least two
referees who have personal knowledge of the applicant.
Post Title: Driver
Salary: Negotiable according to qualifications and experience in line with Programme guideline
Duty Station: Tengeru, Arusha at NM-AIST
Duration of Appointment: Fixed term of 12 months with renewable upon good performance
Reporting to: Project Coordinator through Programme Manager
Minimum Entry Qualifications and Experience
Holder of form Four or form Six Secondary Education with passes in Kiswahili and English with Trade Test
Grade II/Drivers Grade II certificate from a recognized Institution. Must have a valid Class C Driving Licence and
working experience of at least three years in a reputable organization. He should have average proficiency in
English and also be willing and able to work extra hours.
Duties and Responsibilities
•Driving project car as well as other motor machines
•Ensuring that fuel, oil, water, tires and the general state of the car has been checked before use
•Provide driving services to NM AIST staff and researchers related to VLIR and other delegates who are
related to VLIR programme.
•Maintaining log book for each and every trip
•Ensuring that the vehicle is serviced as planned
•Carrying out small repairs if the vehicle breaks down
•Performing any other duties as assigned to him by his supervisor.
The letter should be addressed to:
Programme Coordinator,
NM-AIST/VLIR IUC PROGRAMME,
P.O. Box 447 Arusha,
TANZANIA.
To reach him not later than 1st October 2014, only shortlisted candidates will be contacted for interview
and will be required to produce their original academic and professional certificates.
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